Finances

Three (3) bids must be obtained for all proposed purchases of goods and services of $5,000 or more.

• Capital Equipment, including all features and related components which comprise a single functional unit
• Annual service or maintenance contracts covering a single unit or a number of similar units (e.g. copiers)
• Annual quantity purchases of a specific commodity, supply item (e.g. maintenance supplies, instruction supplies), or service

• All proposed purchases for goods and services (i.e. including registration fees) between $5,000 and $9,999 must be reviewed and approved by Father Matthew O’Toole, Pastor, and/or Kevin Stillman, Director of Finance and Operations, prior to making any commitments.
• All proposed purchases of $10,000 or more must be presented to and approved by the parish’s Finance Committee prior to making any commitments.

• When submitting receipts, Reimbursement Requests, and/or St. Peter PTO “Classroom Reimbursement Requests,” please follow the guidelines outlined below. 
  • Please submit reimbursement requests to the Rectory office or School Office (i.e. faculty requests) on a monthly basis for approval by Kevin Stillman and either Dr. Freitag, Principal, and/or the PTO Treasurer.  Do NOT hold requests until the end of a semester or academic year.
    • Complete the Expenditure Reimbursement Request Form or Classroom Reimbursement Request Form.
    • Tape ALL receipts to just one (1) side of an 8 ½” x 11” paper to facilitate scanning to the Archdiocese’s Shared Accounting Department, along with the approved Reimbursement Request Form.
    • Provide the following:  Name and Address to whom the reimbursement check should be made out.
    • Include with the receipts a description of the purpose of the purchase, so it can be clearly identified on any reports (“Memo” line) provided at a later date for expenditure reviews.
• We issue checks every Friday, unless a Holiday.  In the event such, checks are issued on the last business day prior to Friday.

When submitting Ministry deposits, please follow the guidelines outlined below.

• Identify Ministry to which deposit pertains.
• Total deposit by denomination (i.e. $1’s, $5’s, etc.) and coin.
  • Provide an overall deposit total
• Provide an explanation as to the purpose of the deposit.
• Deliver deposit to the Director of Finance and Operations at the Rectory.  Do not send deposits to the School Office.