assigned to the team for that Head Coach.  The Director shall determine if Assistant Coaches will be determined prior to or after the random selection process, and there may be only two Assistant Coaches per team, unless otherwise approved by the Board of Directors.  If Assistant Coaches are determined prior to the random selection process, the Director shall determine the process for selecting Assistant Coaches; in addition, the children of the Assistant Coach will be assigned to the team for that Assistant Coach.
It is the responsibility of the Director for the sport to determine a fair and random process for determining the placement of remaining players.  The Head Coach or a designate for each of the teams shall be present when the drawing occurs unless they have specifically waived this right.  The Director of the sport shall record the order of team selection and shall note which team made the final selection or which team was due to make the next selection.  By default, if multiple family members qualify for teams by grade and gender, then said players will be placed on the same team when the first family member is randomly selected or if the parent/guardian is the Head Coach or an Assistant Coach assigned before the random drawing for players occurs.  During the sport registration process or prior to the team selection process, a parent of said players may request in writing to waive this right; said family members then shall be subject to the random draw process and may or may not be on the same team.
In the case in which one or more registrants are accepted after the teams have been formed, the Sport Director shall continue the random selection process with the new pool of registrants as if these players had already been in the initial pool, but not selected ( i.e. starting with whichever team was due to make the next random selection as noted at the conclusion of the random selection process).  The Director of the sport shall delay this second random selection process until he/she is confident that no new late registrations will be accepted.

10.1(a) SOCCER TEAM FORMATION FOR GRADES 4 AND BELOW 

Notwithstanding any provision of Section 10.1 to the contrary, at the conclusion of each soccer season each soccer coach shall designate each player on his/her team an "developing" , "achieving" or "mastering" player, with the intent that a majority of the players will be scored as a "achieving" The criteria to be used in making this determination is the same as that outlined in Section 10.2, and will be made confidential. 
Each season during the team formation period, the Soccer Director shall randomly assign an even number of "developing", "achieving", and "mastering" players per team for grades 1 - 4. If the number of M and/or D players is not divisible for an even distribution by the number of teams, then a random drawing of requisite M and/or D players will be determined to label any extra M and/or D player as a A player. If a player is new, the new player will be scored as a A. 
The number of players per team should be equal or differ by one A player. 

10.2 TEAM FORMATION FOR GRADES 5 AND ABOVE

Beginning in the 5 ^th grade, one team from each grade and gender shall be formed with the intention of engaging in play at the highest competitive level for the team’s ability.  To that intent, an evaluation process will be used to form one team of similar talent, interest, and commitment to the sport for a grade and gender which will participate at the most competitive level for the team’s ability.  Remaining teams for the grade and gender will be selected to form teams such that each team is approximately equivalent as a whole regarding talent, interest and commitment ( i.e., teams of near-equal talent, interest and commitment rather than teams that will compete on separate tiers).  The goal is for the child to participate at an appropriate level for the child’s maturity and skill.

An evaluation process is used to determine the composition of teams for grades 5 and 7.  The teams remain the same in grades 6 and 8, respectively, unless players need to be moved to create teams with sufficient numbers of players (see Table 10) or if it becomes clear that a player would be better suited on another team.  If either situation arises, the Director for the sport, parents for each player moving teams, and all involved Head Coaches, must agree on the resolution.  If a decision cannot be reached, the Director for the sport will determine players’ team placement.
Note that the composition of teams and the limitations on the number of leagues may dictate that teams from St. Peter be placed in the same district league per the talent of the team.
The intent of the evaluation process is to determine a score for each player where 40% of the score is determined from interest and commitment and 60% of the score is determined from talent.

The 4 ^th and 6 ^th grade Head Coaches shall evaluate all players for a grade and gender during the 4 ^th and 6 ^th grade seasons.  The Head Coaches may request one or more of their Assistant Coaches to also perform evaluations.  At a minimum, the Head Coaches, and Assistant Coaches if requested by the Head Coaches, should attend two games and/or practices to evaluate each player and to assign a score for each of the items used to grade the player.  The evaluators should also include any comments that would assist in determining the correct team for the child.  
It is recommended, but not required, that prior to the start of the 4 ^th and 6 ^th grade seasons, the Head Coaches and Director for the sport should meet to review and agree to the evaluation criteria to be used.  Without prior agreement otherwise, the following default evaluation points listed below shall be used; however, with agreement from the Head Coaches and the Director for the sport, alternate evaluation points can be substituted as long as 40% of the evaluation score is based on interest and commitment and 60% of the score is based on talent.  By default, for each item scored, a ranking system of 1-5 will be used where 1 is the lowest score and 5 is the highest score.
 
Following the completions of the 4 ^th and 6 ^th grade seasons, the evaluation scores for each player shall be submitted to the Director of the sport for use in the following season.  To facilitate the evaluation of players, the Director for the sport can determine that an evaluation session ( e.g., a scrimmage game(s) and/or drill session(s) as examples only) should be held for all players at the end of the season for grades 4 and 6 or before the season starts for grades 5 and 7.
If the placement of players on teams cannot be determined due to equal evaluation scores, the Director for the sport and the Head Coaches shall come to an agreement on the placement of these players.  If concurrence cannot be reached, the Director for the sport will determine players’ team placement.

Typically a player that is new to the program will not be assigned to the most competitive team selected from this process.  At the discretion of the Director for the sport, and with agreement of the Head Coaches for that grade and gender, the new player can be assigned to the most competitive team based on one or more of the coach’s prior knowledge of demonstrated interest, commitment and talent of the player.  The assignment of a new player to a team can affect the league in which the team participates.  Before the team is assigned to a league, every effort should be made by the Director for the sport and the Head Coach to evaluate whether the new player impacts the league in which the team should participate.

The Director for the sport is permitted to move players between teams due to conflicts with the scheduled time for practices.  Such movement requires the agreement between
the Director for the sport, both Head Coaches and all involved players’ parent(s)/guardian(s).  The Director for the sport must notify the Executive Committee whenever a player is moved from one team to another.

10.3 PLAYING ON HIGHER GRADE TEAMS

Each player shall play on teams for his/her grade level absent either (a) the
unavailability of a team at the player’s grade level, or (b) the request of the applicable Primary Director and the approval of a majority of the Board of Directors and the Executive Committee acting together who are present at a meeting or the approval of a majority of all of the Board of Directors and Executive Committee acting together if without a meeting.  No player may play on a team at a lower grade level and “playing up” as a general principle shall be discouraged.  Players on a team for a grade level higher than his/her grade level shall be permitted to remain with such team(s) as it progresses through the grades until he/she reaches the Eighth grade, at which time, he/she shall play on the Eighth grade team appropriate for his/her level of ability, without causing a player on any affected team to be displaced.

11. PLAYING TIME

All players on all teams will be ensured reasonable and adequate playing time. At a minimum, the recommendations for playing time in the CYC Constitution and in District procedures must be followed by all coaches.  All Head Coaches, especially those for 6 ^th grade and younger, are encouraged, but not required, to provide equal playing time as nearly as possible.
If playing time is reduced for disciplinary reasons, the Head Coach must inform one or both parent(s)/guardian(s) of these reason(s).  Ideally, this notification should take place prior to the game(s) impacted, but may occur after the game(s) if prior notification was not possible, at the Head Coach’s discretion.

If a Head Coach believes norms for playing time should be established for a team based on attendance at practice, these norms must be communicated to the parent(s)/guardian(s) prior to their use.

Each child entered as a participant in the St. Peter Track Meet may participate in a maximum of three events, including participation in the relays. All of the events for a participant must be in the same age division.  Following the CYC rules, the eligibility of a child to participate in the meet in a given age division is determined by his/her age as of June 30th of the previous year.  For example, a child that was 10 years of age on June 30, 2000 would be eligible to participate as an athlete in the 9-10 age group in the 2001 Track Meet even though they may now be 11 years of age.

12.APPOINTMENT AND REQUIREMENTS FOR COACHES

Head Coaches shall be appointed by the Director for the sport.  At the discretion of the Director for the sport, Assistant Coaches may be assigned by the Director for the sport to teams prior to the team selection process or may be appointed by the Head Coach after the teams are formed.  
Only personnel who ascribe to the principles and Bylaws of the St. Peter Athletic Association, of the CYC South Central District, and of the CYC shall be eligible to coach teams sponsored by the Athletic Association.  Any coach shall be subject to removal by the Executive Committee if his/her performance is not consistent with the principles of the St. Peter Athletic Association, these Bylaws, with CYC South Central District procedures, or with the CYC Constitution.
All coaches must complete three child safety criteria for the Archdiocese before practice starts or before acting in a coaching capacity.
 

1. Attend an Archdiocesan “Protecting God’s Children” session.
2. Register with the parish’s Child Safety Coordinator for a background check
3. Submit a signed copy of the “Code of Ethical Conduct” to the parish Child Safety Coordinator

All Head Coaches must attend the CYC sponsored program “Coaching to Make a Positive Difference” prior to the first practice.

If a player or parent/guardian has a complaint regarding the performance of a coach, they may register their complaint with the Director for the sport or the President of the Athletic Association (see section 14).

13.DISCIPLINARY ACTION FOR COACHES AND PLAYERS

All CYC and CYC South Central District rules will be followed and take precedence over these Bylaws.  Any disciplinary actions taken by the CYC or the CYC South Central District will be followed.  Any player or coach found to be in willful and serious violation of these Bylaws shall be subject to disciplinary action as the Executive Committee may deem to be appropriate, including a lifetime suspension from St. Peter’s sports.

If an incident of misbehavior is reported by the South Central District or the CYC against a St. Peter coach or player, the following tasks shall be performed by the Director for the sport:
 

1. Review the incident report from the CYC District Office, if applicable.
2. Interview the coach and/or player as applicable.  If a player is involved, the

player’s parent(s)/guardian(s) must be present.

3. Make a report to the Executive Committee.
4. Make a recommendation on disciplinary action to the Executive Committee.
5. Report outcome of analysis of incident by the Executive Committee and/or determination of disciplinary action to the coach and/or player, as applicable.
6. Support any disciplinary action dictated by the CYC South Central District or by the CYC.

14.GRIEVANCES AND APPEALS

All grievances, appeals, suggestions or other general matters concerning the Athletic Association shall be brought to the attention of the applicable Director for the sport or the President of the Athletic Association.   If appropriate, and if necessary, a grievance, appeal, suggestion, or other general matter shall be presented in writing to the Executive Committee for action and resolution.

15.OTHER RULES

Registration fees shall be considered to be non-refundable after the second week of scheduled practice.
 
Failure of a player to return uniforms by the time designated by the Uniform Director, or to make appropriate restitution, may result in ineligibility to participate in further Athletic Association programs.
 
Athletic Association owned equipment and/or uniforms may be used only for programs sponsored by the Athletic Association.
 
In accordance with and in support of the philosophies conveyed by the parish community, the Athletic Association shall not conduct practices or schedule games for any sport in direct conflict with the religious education programs chartered by the Parish. If a direct conflict exists, no practices or games shall be scheduled ONE HOUR PRIOR, DURING, OR 30 MINUTES following the Parish School of Religion classes. This does not include events not scheduled by the parish such as tournament, league, and playoff games.  The Director for the sport should make every attempt to provide any religious conflicts to the scheduling entity before scheduling commences so every effort can be made to schedule around the religious event.

Head soccer coaches for grades 1-8 shall be Class F license certified by August 2013. Upon request by any head coach, St. Peter Athletic Association will assist the requesting head coach with the certification process.  

16.CHANGING THE BYLAWS

These Bylaws may be changed only by a majority vote of the adult (18 years of age and older) Athletic Association members at a general assembly meeting.  Only Athletic Association members may propose a Bylaw change.  Any member wishing to propose a Bylaw change is required to record and present a minimum of 40 unique signatures from other adult Athletic Association members demonstrating their support for the proposed change to the Board of Directors, along with the exact wording of the proposed Bylaw change.  The change must be submitted 2 weeks prior to the scheduled meeting date for the General Assembly to provide time for its review.

The Athletic Association governing body shall review the proposed Bylaw change to determine if the Bylaw change is 
 

1. Written in clear and unambiguous language
2. Does not contradict other sections of the Bylaws
3. Does not contradict the CYC Constitution or CYC South Central District procedures
4. Is enforceable

If any of the above criteria are not met, the governing body shall notify and possibly make recommendations to the member that submitted the proposed Bylaw change as to these deficiencies.  The member that submitted the proposed Bylaw change is not required to accommodate these findings.  However, if these findings are not accommodated, the governing body can and should make these deficiencies clear to the General Assembly prior to the vote on the proposed Bylaw change.  If the member that submitted the proposed Bylaw change modifies the proposed change, said person may either obtain at least 40 unique signatures from the same or other adult Athletic Association members again, or may resubmit the change to the governing body, who will determine if the changes are materially different from the original proposal.  If the revised Bylaw change is not materially different, then no new signatures shall be required.  If the governing body determines the revised Bylaw change is materially different, then 40 unique signatures from other adult Athletic Association members must be gathered.  If the governing body agrees, a proposed Bylaw change may be submitted to the governing body for a review, but not a vote, prior to obtaining the minimum 40 signatures, so as to avoid obtaining signatures multiple times.

Acceptance of a proposed Bylaw change shall be decided by a majority vote of all voting adult Athletic Association members attending a general assembly meeting or voting using an absentee ballot before the meeting.  The President of the Athletic Association shall determine and announce the process for conducting a fair vote, which may vary depending on the number of members in attendance at the general assembly and the amount or content of the material to be covered.  The President shall also decide and announce a fair process for casting an absentee ballot.  In all cases, an Association member is permitted one and only one vote.  See section 14 for grievances and complaints.

17.FUNDRAISING

All money raised shall go towards the following expenditures:

1. Team Equipment, Field Equipment and Uniforms.
2. District Fees for teams.
3. Fees for fields, gyms, referees, umpires, officials, etc.
4. Special needs as requested by the Pastor and Pastoral Council.
5. Assistance in maintenance/repairs/updating of Parish Center (gym), as requested. 6 Other needs as voted on and approved by vote of the Board of Directors.

All disbursements of unbudgeted funds shall be approved by a Board of Directors vote.  All budgets must be approved by a Board of Directors’ vote.

18.DISCERNMENT PROCESS, RESIGNATIONS AND TERMINATIONS

The Discernment Process is used to identify volunteers.  This process is used by many St. Peter Parish organizations.  The implementation for the Athletic Association is described below.
Potential volunteers are nominated by any Athletic Association member.  A request for nominations may be made in the parish bulletin, the Athletic Association website, an announcement at Mass, or any other means available.  Nominations are returned to the Rectory or any member of the Executive Committee, who will give the nomination to the Rectory.  
The Spiritual Director will contact all the nominees and invite them to attend a discernment meeting which shall be attended by all the nominees, the Spiritual Director, the Athletic Association President and the current director of that sport.  At this meeting, the nominees will learn about the duties, responsibilities and required commitment for the position(s).  Each nominee shall be given the opportunity to pray about their nomination and their ability to fulfill the duties and responsibilities of the position.  A follow-up meeting among the same parties will then be held for the nominees to accept or decline the nominations.

Accepted nominees shall be subject to the election and appointment requirements as described in section 3.

Members of the Executive Committee and the Board of Directors, and Chairpersons are expected to serve their full terms of office, however, sometimes resignation or removal from office shall be warranted.  If the applicable office holder requests to vacate such a position such request shall be delivered in writing to the President or Secretary, with a copy to the Spiritual Director, no less than 60 days prior if practicable to the requested last day of office to provide adequate time to locate a successor, and no acceptance of such resignation is necessary to make the resignation effective.
Two-thirds of the entire Executive Committee and the Board of Directors acting together with or without a meeting may commence an action to remove any member of the Executive Committee or the Board with or without cause at any time.  If two-thirds of the Executive Committee and the Board acting together wish to remove a member of the Executive Committee or the Board, they shall submit supporting documentation to the Spiritual Director for review.  If the Spiritual Directors agree with the recommendation, the President or Spiritual Director shall notify the applicable person of his/her removal.  The Spiritual Director acting alone also may dismiss a member of the Executive Committee or the Board of Directors at his discretion.

The Spiritual Director may appoint a temporary replacement for any vacated position while the Discernment Process is used to fill the position for the remainder of the applicable term.  The occupation of a vacated position on the Executive Committee or the Board of Directors shall not impact eligibility for future tenures in such a position or any other position.

19. REVISION HISTORY

These Bylaws were approved at the General Assembly meeting of April 15, 1991.  The following revisions were subsequently approved at the General Assembly Meetings as noted:
 
April 20, 1995
April 20, 1998
April 23, 2001
June 30, 2003
October 16, 2005
May 1, 2011
May 20, 2012